Sec.1
Freshmen Students a. Undergraduate
a.1 Students shall be accepted regardless of
age, sex, nationality, religious beliefs, socio-economic status, or political
affiliations.
a.2. Students must have graduated from
government recognized secondary schools/Alternative Learning System.
a.3. Students must meet all the following
admission requirements:
i. DMMMSU College Admission Test ii. Form 138 or ALS Rating
iii. Certificate of Good Moral Character
iv. Three (3) pcs. 2" x 2" and 1 pc.
1" x 1" colored pictures with white background
v. Copy
of Birth Certificate from the National Statistics Office vi. Qualify in the
interview
vii. Qualify in the physical/medical examination
conducted by DMMMSU or any government physician.
b. Open University System
An applicant to the DOUS program
with relevant working experience or graduate of other programs are exempted
from taking the College Admission Test.
c . Graduate Studies
c.1 Students must be bachelor’s or
master’s degree holders relevant to the degree applied for with a grade point
average (GPA) of 2.00 or better for the master’s degree and 1.75 or better for
the doctorate degree.
c.2 Academic competence/proficiency
shall be determined through the following:
i. Official Transcript of Records
ii.
Recommendation of the former professor or recognized authorities
iii. Interview with the applicant or other
appropriate means.
c.3 For foreigners,
policy on foreign students shall apply. Foreign students must submit the
requirements as stated in section 2 hereof.
d.
Secondary
d.1. Students must comply with all the following
admission requirements:
i. DMMMSU /High School Admission Test ii. Form 138
iii. Certificate of good moral character from
the school graduated from
iv. Birth Certificate from the National
Statistics Office
v. 2 pcs.
2 x 2 colored pictures with white background
e.1 Pupils must comply with all the following
admission requirements:
i. DMMMSU Elementary Admission Test
ii. Birth
Certificate from the National Statistics Office
iii. 2 pcs 2" x 2" colored picture
with white background
Sec.
2 Foreign Students
a. A
foreign student must meet all the following admission requirements of the
University and the course applied for:
i. DMMMSU College Admission Test
ii.
Certificate of Completion of a Secondary Curriculum iii. Original Transcript of Record
iv.
Personal Data
v.
Affidavit of Support
vi. Alien
Certificate of Registration (ACR)
vii. Result of TOEFL/IELTS (for non native
speakers of English). viii. Student Visa
ix. Security Clearance from his/her Embassy
x. Resident Guarantor of his/her
character
xi. CHED permit xii. Alien fee
b.
A foreign student may be admitted based on availability of slot of the
course applied for.
Sec.
3 Transferees
a.
A transferee must meet the following admission requirements of the
University and the concerned College:
i. Teacher Aptitude Test (for Teacher Education
students only)
ii.
Weighted average grade of 2.5 (excluding NSTP)
iii. OTR
or copy of grades signed by the Registrar for reference purposes
iv. Certificate
of Transfer Credential v. Must qualify
in the interview
vi. Physical/Medical Examination conducted by
DMMMSU or
any government physician
vii. Certificate of Good Moral Character
viii. 4 colored ID pictures with white
background (1copy 1"x1" and 3copies 2"x2")
b.
Admission of transferees is subject to availability of slot for quota
courses.
Sec.
4 Degree holders are exempted from taking the college admission test.
REGISTRATION
Sec.
1 A student shall register within the scheduled registration period as provided
for in the approved annual academic calendar. A fee shall be imposed on late
registration.
Sec.
2 A student is considered officially enrolled upon payment of the required fees
duly validated by the Cashier’s Office.
Sec.
3 Individual curriculum checklist showing the scholastic standing of an old
student should be presented upon enrollment.
Sec.
4 Rules on prerequisites in a curriculum are observed and followed during
enrollment.
Sec.
5 Qualification for admission for undergraduate is valid for two (2) years.
Sec.
6 A student can enroll in a mixed pace (combination of group and self-paced
learning scheme) to complete the required number of units per semester.
Sec.
7 Enrollment in the Expanded Tertiary Education Equivalency & Accreditation
Program (ETEEAP) may be done anytime of the year at the Office of the
Dean/Director of the College /Institute concerned.
CROSS-REGISTRATION
Sec.
1 Cross-registration to deregulated private HEIs/another SUC/ within the
University system may be allowed for subjects which are not offered in the
campus during the time of cross registration upon approval of the
Dean/Institute Director as recommended by the Department Chairperson and the
Registrar.
Sec.
2 No
student is allowed to cross-enroll in two or more schools within a term.
Sec.3 The
University shall give no credit for any subject taken by a student in any other
University/College/School if enrollment in such subject was not authorized in
writing by the concerned officials.
SHIFTING FROM ONE COURSE TO ANOTHER
Sec.
1 A student may apply for a shift of course subject to approval by the Dean
/Director of his new course.
Sec.
2
Shifting of course may only be allowed after the term.
WITHDRAWAL OF REGISTRATION
Sec.
1
Withdrawal of registration maybe allowed within three
weeks from the opening of classes.
1a. DOUS. Withdrawal of registration shall be
allowed within three(3) weeks
after the scheduled face-to-face meeting.
Sec.
2 A student who withdraws his registration within the prescribed period shall
be entitled to retrieve his credentials submitted as requirement for enrollment.
CLASS ATTENDANCE
Sec.
1 Whenever a student has been absent from his class for three consecutive
meetings or five (5) cumulative meetings, the faculty concerned shall report
the matter to the Department Chairperson/ Institute Directors, for formal
notification of the parent or guardian. The student shall then be referred to
the Head of Student Affairs and Services for follow up. A Graduate student can
be dropped after four (4) unexcused absences.
Sec.
2 An Undergraduate student who incurs absences equivalent to 20 percent (20%)
of the total number of hours required in the course before the mid-term examination,
shall be automatically dropped. If said absence is incurred after the
mid-term examination, with a passing mark in the class standing and due to
valid reasons, the faculty may drop the student. However, when such absence is incurred after
the mid-term examination with a failing mark for class standing, the student
shall be given a failing grade.
Sec.
3 A student enrolled at the DOUS who did not take the midterm exams without
prior notice will be considered dropped by the Registrar upon the confirmation
of the faculty/tutor concerned.
Sec.
4 Absence due to late registration shall be considered as absence from class.
4a DOUS. Late registration shall be
considered before the 2nd face- to-face meeting with late enrollment fee.
Sec.
5 Excuse slips for absences shall be obtained from the Office of the SAS Head
upon the student’s return. Excuses shall be for the class hours missed. Class
work covered during the student’s absences can be made up to the satisfaction of the faculty concerned
within a reasonable period.
Sec.
6 To
be considered present, the student should attend at least seventy five percent
(75 %) of a class time.
TIME LIMITS FOR THE COMPLETION OF DEGREE
PROGRAM
Sec.
1 Every student is expected to complete his degree within the prescribed
period. Under meritorious cases, however, a student may be allowed to extend
the period subject to the following retention policies of the University:
Degree/Program Maximum Time Limit
Graduate
MA/MS seven (7) years inclusive
of leaves of absence
Ph.D. nine (9) years
inclusive of leaves of absence
DOUS
Doctoral 10 years
Master’s eight (8) years
Baccalaureate eight (8) years
Certificate three (3) years
BS
Degree
4 – year seven (7) years
5 – year eight (8) years
6 – year nine (9) years
Sec.
2 A student who desires to transfer to another program will be given
the chance to finish the new program within the allowable maximum period to
stay in the University.
LEAVE OF ABSENCE
Sec.
1 A student may discontinue or go on leave of absence from his program of study
for a period not exceeding two (2) consecutive terms as approved by proper
authorities.
Sec.
2 A student who discontinues temporarily his program of study is required to
submit an approved written request for leave of absence to the Office of the
Registrar, duly noted by
parent/guardian recommended by the Department Chairperson/ Director/ Dean
concerned and approved by the Chancellor.
Sec.
3 An approved leave of absence from the University shall not be included in the
determination of the maximum prescribed period to complete a regular
baccalaureate degree.
Sec.
4 A
student who goes on leave for a particular semester must return to the
University on the next semester immediately following the leave of absence to
maintain a regular status.
Sec.
5 In case the curricular program pursued by the student has been revised, he
shall follow the revised curricular program, unless he is able to secure an
approval from the Chancellor/Dean/Director to continue with his previous
curriculum.
Sec.
6 A student who returns after five(5)
continuous years of absence from the University may be accepted for enrollment,
forfeiting all units previously earned.
PREREQUISITE/S OF SUBJECTS
Sec.
1
The rules on sequence of subjects in the curriculum of the
course being taken must be followed.
Sec.
2 A student is not allowed to enroll a subject without passing its prerequisite.
Sec.
3
Prerequisite subject enrolled in for the second time may be simultaneously
taken with the higher subject upon
approval of the Director/Dean and recommendation of the Dept.
Chairperson as noted by the Registrar. However, if the student failed the
prerequisite subject, the higher subject shall also be given a failing grade.
RETENTION POLICIES
Sec.
1 The following standards shall be observed
:
a. A student who obtains a final grade of 5.0 in
25% to 36% of the total number of academic units he is enrolled in can enroll
in the next term in not more than 75% of the normal academic load. Likewise, a
warning shall be issued by the Department Chairperson/Director.
b. Student who obtains a final grade of 5.0 in
37% to 50% of the total number of academic units he is enrolled in shall be
placed on probation for the next semester and shall be allowed to enroll in not
more than 50% of the normal academic load.
c. A student who obtains a
final grade of 5.0 in more than 50% of the total number of academic units
enrolled shall no longer be allowed to enroll in the same course he is enrolled
in. He may be allowed to shift to another course of his interest.
Sec.
2 A student who obtains a final grade of 5.0 in all (100%) of the academic
units shall be permanently barred from re-admission to the University.
SUBSTITUTION OF SUBJECTS
Sec.
1 Substitution of subjects may be allowed when a student is pursuing a
curriculum that has been superseded by a new one upon approval by the
Department Chairperson/Director/Dean.
Sec.
2 Every petition for substitution shall only involve subjects allied to each
other and the substituted subject shall have equal number of units or greater than
the number of units of the required subject.
Sec.
3 No substitution shall be allowed for a subject in which a student
failed. However, this may be allowed
when the proposed substitution substantially covers the same subject matter as
the required subject.
ADDING, CHANGING AND DROPPING OF SUBJECTS
Sec.
1 Any student may be allowed to add, change
and drop subjects within a prescribed period on the following grounds: a)
conflict in time schedule; b) non-completion of prerequisites; and c)
dissolved/cancelled subjects.
Undergraduate Within
3 days from the start of classes
Graduate During the first two sessions
Sec.
2
Change in scheme or mode of instruction shall be upon the
recommendation of the program adviser and tutor to be approved by the DOUS
Director. Individualized learners have to
complete the course within six (6) months. Failure to do so results to an
incomplete grade which can be completed within one (1) year.
Sec.
3 Dropping of subject after the specified period but before the mid- term
examination may be allowed with the approval of the Subject Teacher and
Department Chairperson/Director/Dean and acknowledged by the Registrar. A “D”
mark shall be given to the student.
Sec.
4 W hen a student drops a
subject after the mid-term examination with no valid/justifiable reason, a
failing grade of 5.0 shall be given.
VALIDATION
Sec.
1
Only the courses that conform to DMMMSU’s offerings are
considered for validation.
a. Only courses taken from any non-deregulated
Higher Education Institution (HEI) and CHED-supervised institution with a grade
of “2.50” or lower can be validated. Those taken from deregulated HEIs and SUCs
are automatically credited.
b. Validation shall be undertaken within the
first three (3) terms from the date of admission into the University. In all
cases, validation should be done prior to the semester offering of the course.
c. DOUS. Validation of
courses, training activities and seminars may be given credit subject to the
evaluation of a Committee
d. Undergraduate. Courses may be given credit
subject to the evaluation of a Committee
using an institutional policy on
validation.
Sec.
2 A validation fee shall be charged.
Sec.
3 Validation should be administered and checked by the Instructor assigned by the Department
Chairperson/Director.
Sec.
4 Validation marks are either “Sustained” or “Failed” and should be submitted
within the term.
Sec.
5 A degree holder from a State College or University other than DMMMSU may be
credited equivalent course without validating them, provided, that such credits
shall not exceed 50% of the total number of units required for graduation. The
subjects to be credited shall be determined by the Department
Chairperson/Director concerned.
EVALUATION
Sec.
1 Residence Credits
a. Residence credits refer to all academic units
earned and validated by the University for a particular degree.
b. Only residence credits are considered in
evaluating subjects and units for a particular degree.
Sec.
2 Student Classification
Students
are classified as follows:
a. A full time/regular student is one who
carries the full load in any given semester as specified in the curriculum.
b. A part-time/irregular student is one who
carries less than the full load specified in the curriculum.
c. A transferee is one who
comes from another institution where he started studying for a course and who
is now registered in DMMMSU after qualifying for admission.
d. A foreign student is one who is not a citizen
of the Philippines.
Sec.
3 Curricular Level Placement
The curricular level placement of students
shall be based on the matrix below. However
a course for validation shall be excluded in determining the year level.
Year | Degree
Programs | Level | |
4-yr | 5-yr | 6-yr | |
First | Has enrolled
or has completed the prescribed subjects of: | ||
not more than
25% of the total
no. of units
required in his/her
course. | not more than 20% of the total no. of units required in in his/her course. | not more than 17% of the total no. of units required in his/her course. | |
Second | Has completed
first year of his course or has finished: | ||
25% but not
more than 50% of
the total no. of
units required in
his/her course. | 20% but not more than 40% of the total no. of units required in his/her course. | 17% but not more than 34% of the total no. of units required in his/her course. | |
Third | Has completed
two years of his course or has finished: | ||
50% but not
more than 75% of
the total no. of
units required in
his/her course. | 40% but not more than 60% of the total no. of units required in his/her course. | 34% but not more than 51% of the total no. of units required in his/her course. | |
Fourth | Has completed
three years of his course or has finished | ||
more than 75% of the total
no. of units but has
not yet graduated
in his/her
course. | 60% but not more than 80% of the total no. of units required in his/her course. | 51% but not more than 68% of the total no. of units required in his/her course. | |
Fifth | Has completed four years of his course or has finished: | ||
more than 80% of the
total no. of units required in his/her course but has not yet graduated. | 68% but not more than 85%
of the total no. of units required in his/her course. | ||
Sixth | Has completed five years of his course or has finished: | ||
more than 85% of the
total no. of units but has not yet graduated. | |||
WITHDRAWAL FROM THE UNIVERSITY
Sec.
1 Any student wishing to officially withdraw from the University and transfer
to another school, college or university should be cleared of all liabilities
and responsibilities (administrative, academic
and financial) in the University.
Sec.
2 The necessary documents for withdrawal such as clearance and request for
honorable dismissal could be availed of from the Office of the Registrar.
Sec.3
A student who has already paid his school fees but intends to withdraw from the
University is entitled to a refund of his tuition fees only.
Graduate
Before the start of classes | 90% |
Within one week after the opening of classes | 75% |
Within the first month of classes | 50% |
After the first month of classes | No Refund |
Undergraduate
a.
For Regular Semester
Before the start of classes | 100% |
Within one week after the opening of classes | 75% |
Within second week from opening of classes | 50% |
Within third week from opening of classes | 25% |
After the third week from opening of classes | No Refund |
b.
For Summer Classes
Before the official opening of classes | 100% |
Within one day after the opening of classes | 75% |
Within second day from opening of classes | 50% |
Within third day from opening of classes | 25% |
After the third day from opening of classes | No Refund |
ACADEMIC LOAD
Sec.
1 Undergraduate
a. A student enrolled in a regular semester is
limited to take the specified number of academic units in the curriculum he is
enrolled in. On a meritorious case, an overload of not more than 3 units may be
allowed.
b. A graduating student, on his last semester/term
may be allowed to enroll up to 28 units academic load provided the student has
no INC grade prior to his enrollment.
Sec.
2 DOUS
a. A student enrolled at the DOUS for an
undergraduate program may enroll a maximum of 12units/semester and 6units
during summer. However, a graduating student may enroll a maximum of 15 units
during the semester and 9 units during summer.
b. A student with a GPA of 1.75 or higher may
enroll a maximum of 12 units per semester and 9 units during summer.
c. A graduate student with
a GPA of 1.5 or higher may enroll a maximum of 12 units per semester and 9
units during summer.
Sec.
3 Graduate Studies
A full time
graduate student could enroll a maximum of 15units during the semester and
9units in summer. Part time students
with GPA of 1.24 could enroll 12- and 9 units during the regular semester and
summer, respectively.
Sec.
4 Trainees for summer should have no other subject except OJT. During regular
semester, graduating students maybe
allowed to enroll a maximum of 6 units only in addition to OJT.
Sec.
5. Students enrolled in the individualized or self-paced learning who have not
completed the requirements of the course within six(6) months will be given a grade of incomplete.
EXAMINATION AND GRADES
Sec.1
Examinations are integral part of instruction and shall be administered by the
faculty member concerned in accordance with the University policies as basis
for evaluating student performance. Student rating shall conform with the
following system:
Undergraduate
1.00 98
– 100 A+
1.25 95
– 97 A
1.50 92
– 94 A-
1.75 89
– 91 B+
2.00 86
– 88 B
2.25 83
– 85 B–
2.50 80
– 82 C+
2.75 77
– 79 C
3.00 75
– 76 C–
5.00 Failure
INC Incomplete
D Dropped
Graduate (Master’s/Doctoral)
1.00 – Excellent 98-100 A+
1.25 – Very Good 95-97 A
1.50 – Good 92-94 A-
1.75 – Satisfactory 89-91 B+
2.00 – Passed 86-88 B
5.00 – Failed 85
and Below F
Sec.
2 An “INC” mark denotes a class standing which is passing but no
final examination and/or lacking of certain requirements of the course.
Completion is a special examination and/or requirements for compliance within one(1) school year. Otherwise, a
grade of “5.00” shall be automatically entered in the student’s permanent
records by the Registrar. In case of unavailability of the Professor, the
Department Chairperson/ Dean/Director shall administer the completion.
Sec.
3 A student who receives a passing grade in
a given course shall not be allowed a re-examination for the
purpose of improving his grade.
Sec.
4 A
faculty member is the sole authority to determine and give grades to his
students subject to the provision of Sec. 2.
Sec.
5 Every faculty member shall submit his report of rating not later than the
scheduled date of submission as indicated in the University Academic Calendar.
Sec.
6 No faculty member shall change any grade after the report of rating has been
submitted to the Registrar. In exceptional cases, as when an error has been
committed by a faculty member, such faculty must request authority from the
Chancellor to rectify the error through official channels.